Who are we?
American Language Services may be a data controller of your personal data (also known as personal information), which means that American Language Services has control of your personal data and may utilize it for various purposes, including sending your information to data processors we work with. Alternatively, depending on who you are and our relationship to you, American Language Services may be a data processor or a sub-processor of your personal data.
Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or which is likely to come into the data controller’s possession. The collection, use and processing of your personal data may be subject to various data privacy laws (“applicable privacy laws), including for European citizens or residents (“EU Personal Data”), the EU General Data Protection Regulation (referred to herein as the “GDPR”), and for California residents, the California Consumer Privacy Act (the “CCPA”), and their implementing regulations.
How do we process your personal data?
American Language Services complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorized access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
The personal data that you provide (or have previously provided) to American Language Services may be stored in American Language Services ’s data center in the United States. For details concerning the purposes and locations with respect to which we process your personal data, please utilize the applicable link above under “Scope.”
What personal data do we collect?
Please utilize the applicable link above under “Scope” to find more detail concerning the categories of personal data we collect from you.
Why are we collecting your personal data?
For details concerning the purposes with respect to which we process your personal data, please utilize the applicable link above under “Scope.”
Sale of personal data
We do not sell your personal data.
How long do we keep your personal data?
We will keep your personal data for no longer than reasonably necessary for our ongoing business relationship, for record keeping purposes and in case of any legal claims or complaints.
Onward Transfers and Transfer of Data Abroad
As part of its overall global privacy compliance efforts, American Language Services has elected to adhere to enforcing the EU Standard Contractual Clauses (Processors) concerning the transfer of personal identifiable data from the European Union, including adhering to the requirements effective under the GDPR. The American Language Services family of companies have entered into a data protection agreement, which includes the EU Standard Contractual Clauses, agreeing with each other to maintain the personal data processed by each American Language Services entity in compliance with all applicable data protection and privacy laws of the EU, its member states, and all other countries.
The term “processing” of personal data includes any operation or set of operations performed upon personal data such as collecting, storing, retrieving, consulting, using, disclosing, disseminating, and otherwise making available the personal data.
American Language Services ‘s privacy practices are self-certified and reflect current guidance concerning the optimal manner of reaching data privacy compliance in accordance with current legal and regulatory guidance.
Cookies and Website Privacy Practices
When any clients visit American Language Services ‘s website, American Language Services does not track Personal Data, names or email addresses. Instead, American Language Services only tracks which Internet Service Provider has accessed the site as well as statistics that show the number of site visitors, those requests received and the country origin of those requests. This information is used to improve our site in order to better serve our clients, but this information does not constitute Personal Data.
If you want to opt out of receiving communications from us, please visit American Language Services ’s Opt-Out page, located on our web site. Email us at firstname.lastname@example.org, Subject line: Opt Out
Your rights and your personal data
Depending on your country and/or state of residence, as well as our relationship to you, you may have the following rights with respect to your personal data:
The right to request a copy of your personal data which American Language Services holds about you (for European or United Kingdom residents)
The right to know the categories and purposes of personal data that we collect about you (for California residents)
The right to request that American Language Services corrects any personal data if it is found to be inaccurate or out of date (for European or United Kingdom residents)
The right to request your personal data is erased where it is no longer legally necessary for American Language Services to retain such data (for European, United Kingdom and California residents)
The right to withdraw your consent to the processing at any time (for European or United Kingdom residents)
The right to request that American Language Services provide you, as the data subject, with your personal data and where possible, to transmit that data directly to another data controller (for European, United Kingdom or California residents)
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing (for European or United Kingdom residents)
The right to lodge a complaint with governmental agencies or Data Protection Authorities as provided for in the GDPR (for European or United Kingdom residents).
To exercise your rights to data rectification, erasure, portability, access and/or restricted processing, please email email@example.com
Notice – American Language Services treats all material sent to us from our clients, vendors, and employees (collectively, “CVEs”) as confidential in accordance with its current confidentiality undertakings with CVEs. Confidentiality provisions are required as part of all our contracts with all our clients’ vendors and employees; each separate entity must sign a confidentiality agreement prior to becoming affiliated or working with American Language Services.
All emails sent to American Language Services (globally) are routed through a third-party SPAM filter (AppRiver) which is in the United States. This means all email correspondence originated outside of the United States with an end destination other than the United States still must travel through the United States before arrival at the desired location.
American Language Services utilizes a network of over 20,0000 freelance vendors to assist in the process of translation. They may receive, as part of the assignment, the name of the client they are working on but no Personal Data about that client, unless such contact information is needed to perform the assignment (such as the cases of onsite interpretation projects, onsite document review, etc.). These freelance vendors may also have access to any Personal Data within the source documents and reference material sent to them for translation. However, in all cases, the freelance vendors are subject to confidentiality undertakings in which such freelance vendors undertake to keep such information confidential and only use such information in accordance with their projects.
All vendors who will be processing Personal Data of EU citizens or residents are required to sign the EU Data Protection Agreement and EU Standard Contractual Clauses. These documents address common requirements concerning Notice, Choice, Onward Transfer, Access, Security, Data Integrity and Enforcement of the Personal Data with respect to the Personal Data. Any EU vendor has the right to terminate its working relationship with American Language Services and request the deletion of Personal Data pertaining to them. However, as permitted by applicable law, American Language Services will continue to maintain its historical business records in such a way so that American Language Services may retain its historical knowledge and relationships in connection with any legal or regulatory inquiries which may later arise. This practice is in the best interests of both parties so that identifying information relating to a particular matter is accessible but sufficiently discrete so that American Language Services does not accidentally contact them for projects in the future.
Choice – American Language Services clients have the choice concerning what Personal Data is accessed, used or retained. In order to conduct business with our clients, it is necessary to maintain contact information and specific billing information, but the extent of the information stored can always be discussed with an American Language Services Client Services Representative. Additionally, if there is a specific concern about the Personal Data found in the information provided (such as source, reference material, etc.), we recommend redacting this information prior to sending it to American Language Services or discussing alternative solutions with your American Language Services Client Services Representative. In addition, other steps may be taken which may include the forced anonymization of information and limitation of translation efforts to de-identified data only.
In order to better serve our client’s needs and provide further information concerning services, American Language Services may, from time-to-time, send information on additional services we provide. Should any client decide that this information is not desirable, a client may opt-out of receiving this information by informing their Client Services Representative or by contacting the American Language Services.
American Language Services employees have a choice concerning what information is shared with other employees, affiliates and third parties (such as clients). Such information will only be provided pursuant to such employees’ written consent and not used for any other purpose.
Access and Correction – Any individual CVE may request a copy of the Personal Data American Language Services has collected from American Language Services with applicable law, in addition to receiving confirmation of the contents of any Personal Data relating to the individual. Under applicable law, such individual CVE then has the right to correct, amend or delete information when it is inaccurate.
Clients may do so by contacting their Client Services Representative or by contacting the American Language Services.
Except as may be required by law or during a registrar or regulatory audit, American Language Services will not provide this data to a third party without the consent of the CVE.
Data Integrity – American Language Services is dedicated to ensuring that all data maintained is accurate, updated, and relevant for the use contemplated and will take all required steps to ensure the data is accurate, complete and current. This process is accomplished by regular email and written correspondence with CVEs; however, it is highly recommended that CVEs continue to monitor the information provided to American Language Services and remain proactive with requesting access to any Personal Data and advising American Language Services of the need for corrections as needed.
Data Security – American Language Services has strict physical and logical security procedures to ensure that all digital and paper records are secured (such policy is available for dissemination to clients upon written request to the American Language. These records are accessible only by approved staff. All critical systems (e.g., servers) are accessible only by a small number of authorized staff. American Language Services ‘s information security is managed internally and is routinely audited to ensure conformity with American Language Services procedures and recommended industry standards.
Independent Recourses for Privacy Complaints and Contact Information
In compliance with the Privacy Shield Principles, American Language Services commits to resolve complaints about our collection or use of your personal information. To exercise all relevant rights, queries or complaints, please contact us by email at firstname.lastname@example.org.
American Language Services is committed to resolve all complaints in timely manner. If you do not receive timely acknowledgment of your complaint from us to be acknowledged within 45 days of receipt, or if you are not satisfied with our response, or if contacting us does not resolve your complaint.
American Language Services provides information regarding the below through our policies and trainings:
American Language Services is subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC).
The possibility, under certain conditions, for the individual to invoke binding arbitration.
The requirement for your organization to disclose personal information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
American Language Services ‘s liability in cases of onward transfers to third parties.
Effective: July 2019